Where do I even begin to describe what I've been busy with for the past couple of months, only to have the plans come to fruition in a completely different way than I expected...
A couple of months ago, I met with a couple from Central California who was looking to have their wedding at a family-owned property here in the Bay Area. They had a clear vision of what they want their wedding to be like; a celebration with family and friends lasting from the afternoon till the wee hours of the morning, with elements of surprise here and there. Ok, so here we have a site, which is just mainly land on a hilltop; we will have to bring in generators, lighting, tents, water, portable restrooms and all the rentals among the more than twenty vendors we have to secure (think mariachi band, Spanish guitarist and DJ for musical entertainment, Pinkberry and taco cart for late-night snacks, babysitters and magician for the kids, a photo booth and cigar roller for other activities), plus make it all happen in about two months? Why not, I love a challenge as much as anyone else!
Transportation was also a major issue as we needed to shuttle guests up the hill via a dirt road for the wedding and down the hill at the end of it. So, after much time and effort spent on finding, coordinating and planning details with about twenty four vendors, we were supposed to have an outdoor ceremony, tented reception and an outdoor cocktail hour and lounge area. Lo and behold, the June 4th weekend was the first rainy weekend we had in weeks and that threw a MAJOR kink in our plans.
The dirt road got really wet, muddy and slippery, making it difficult for non-4 wheel drive vehicles to get up the hill. The vendors were the first to arrive at the site and one of their vans got stuck! The property owner had to tow it up with his bulldozer, that is not a good sign. As the rain poured on, a decision has to be made as to whether the wedding was still going to be held on the hilltop or moved to a different location, and if so, where can we move it to in such short notice?
To make a long story short, a relative of the couple offered his warehouse for their wedding so the caterer, lighting designer, floral designer, my assistant and I scrambled to have everything set up in about three hours. Picture a Costco-style warehouse, with aisles of products on one end and large loading/unloading docks on the other. Natti and her staff, our lighting designer from North American Theatre Technology, Inc., added as much pipe and drape as possible to make the open space as attractive as possible.
Even though the schedule was delayed, we still had the ceremony and the reception still lasted till 2am. In the end, the bride and groom were happy with the way things turned out, they still had a great time celebrating with their family and friends and even though the view was not what they had in mind, it turned out to be an unforgettable wedding for them after all.
That is thanks in part to all the vendors who banded together to make it happen. Personally, I'm grateful for the team of vendors we assembled for this wedding, they showed professionalism in their service that day, especially
Stuart Rental,
Catered Too!,
North American Theatre Technology, Inc. and
Chic Designs.
To all you brides and grooms out there, the lesson to take away from this is make sure you hire quality vendors; all vendors can do a good job under normal circumstances, it's what they can do in extreme circumstances that separates the good from the great. How do you go about hiring quality vendors, well, start off by hiring a wedding planner! They will be able to help you distinguish the great ones. Stay tuned for more photos in a future blog!
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